Building relationships with new coworkers is one of the most intimidating parts of starting a job. As a new employee, you want to make a good first impression, especially with the people you’ll work closely with.
Starting things off strong can help you connect with people faster and build trust in the workplace. You might even make friends along the way.
One way to make a strong first impression is to introduce yourself right away. Write an intro to a new team email to reach new coworkers all at once. Connect with an whole department, or just send an email to the group you’ll be working closely with.
An email can be short and sweet, or it can include fun facts about yourself and your career history.
Your new manager or human resources might also introduce you to the team. Even if they send one first, it might not be a bad idea to go a step further and say hello to your colleagues. An introductory email sets the tone for a healthy working relationship.
Why is it important to introduce yourself when starting a new job?
Whether you’re working in an office or remotely, you want to start on the right foot. Before your first meeting with a new team, an email can tell them who you are and what to expect from you as a coworker.
It also breaks the ice if you’re feeling nervous — sometimes it’s less intimidating to say hello virtually than in person.
The beginning of the onboarding process is a great time to send an email and share your personality and background. Rather than just including a link to your LinkedIn profile, highlight the parts of your identity that shine, like your hobbies and personal achievements. This strengthens your connection and ability to collaborate.
Putting effort into your workplace relationships from the beginning could help you make new friends. If your share your passion for hiking, a colleague who also loves to hike could invite you on an excursion.
Your job satisfaction and performance improve if you have friends at work, so starting early is a good idea.
Sending an introduction email can also reduce work anxiety. You’ll have a foundational sense of connection with your new colleagues instead of starting from scratch. That can make it easier to find common ground or voice any difficulties you may have with your new job.
If you’re working from home, introducing yourself via email is especially important. With a strong introductory email that tells coworkers who you are, they’ll be ready to collaborate at work sooner.
An email shows them you’re more than just a name on a screen. You have a personality and background that adds something special to the team.
How to write an intro to your new team
Since an intro email is a first impression, you want to get it right the first time. If you’re struggling with writer’s block or just don’t know how to write a professional email, here are some tips for what to include:
Write a friendly subject line. Start with an eye-catching, professional subject line so colleagues are eager to open the email. Keep it specific — more than just ”Hello.” Include your name and position so people know who you are right away.
Research the company culture. Read company documentation first to get a sense of the culture. A formal workplace and a relaxed one require very different tones, so try to match the existing atmosphere. When in doubt, keep it friendly and professional.
Show what makes you unique. You might not be comfortable sharing everything about yourself, and that’s okay. Including just one fact about yourself is enough to assert your individuality and show colleagues who you are. This can be more than just where you’re from. Include a fun travel tidbit or introduce your pets.
Express enthusiasm. Starting a new position is exciting, so express that excitement in your email. Write about what you’re looking forward to and why you took the job. This is also a good chance to talk more about your work experience and background.
Send replies and ask questions. After sending the email, coworkers might reply and express their own excitement. If they invite you to start chatting, go ahead. It’s a great opportunity to get to know them better before you start working.
7 intro to new team email templates to follow
Depending on the position, you might write multiple emails — one for your colleagues, another for clients, and one for your manager. If you already have lots on your plate, you might not have time to sit down and write. Here are some email templates to get you started with some inspiration:
Intro email for a new team
Hi [department] team,
I hope you’re all having a great week so far!
I’m [your name], and I just started at [company name] as a [job title]. I know we’ll be working closely together on many projects, so I wanted to reach out and introduce myself.
I just moved to the city from [location], and I’ve had a fun time exploring my new neighborhood. I love reading, kayaking, and hiking with my dog, Fran. Fran and I love the outdoors and are always looking for new people to walk with, so reach out if you’re open to meeting.
I’m excited to start working with all of you on [start date].
Hello [new team member’s name],
I know we haven’t started working together yet, but I wanted to introduce myself ahead of time! My name is [your name], and I’m excited to start working with you next week.
I love to paint, do karaoke, and do some kickboxing outside of work. Since I’m new to the city, I’ve been trying to find a new favorite coffee shop. If you have the time and you’re up to it, I’d love to grab some coffee with you during lunch and get to know you a bit better.
See you on [start date]!
Dear [department] team,
My name is [your name] and I would like to introduce myself to you all. I just started my job as [new role] at [company name] and I am excited to dive in.
I would love to get to know the rest of you however you’d like, whether that’s over Slack, Zoom, or email. Learning about your roles within the organization will help me work more effectively and feel like I’m part of the team!
Please don’t hesitate to reach out. I look forward to getting to know you all better.
Intro email to a new manager
Hello [name of manager],
My name is [your name], and I’ll be working on your team in a [new position] starting on [start date]. I’m super excited to get started. I’ve recently finished my degree at [school], and I’m looking forward to putting my skills to good work!
I’ve already received such a warm welcome as I’ve started my onboarding. I wanted to reach out to you to say that I’m ready to dive in, as I’m very passionate about [work-related topic].
Let me know how you prefer to communicate. I can add you on Slack if you prefer chatting in real-time, or we can continue with email if that’s what’s best for you.
Dear [name of manager],
My name is [your name], and it’s nice to meet you! I’m going to be working in a [new role] on your team, and I wanted to reach out and introduce myself.
I’ll be starting on your team on [start date], and I’m excited to work for [company name]. Before this, I worked as a [position] for [previous company], so I’m familiar with the industry. I like to play the violin, bake, and bird-watch in my spare time.
I’ve already started my onboarding, but I look forward to joining you and the rest of the team soon.
Intro email for new clients
Hello [name of client],
My name is [your name], and I’m going to be the new [new role] that you’ll be working with here at [company name].
I’ll be your point of contact for your projects moving forward. I’m happy to help with whatever you need, so please don’t hesitate to reach out with any questions. I will be doing my onboarding this week, but I’ll be ready to collaborate with you on [start date].
Before then, I’ll be in touch to go over our current goals and plans for future projects.
I’m looking forward to working with you!
Dear [name of client],
My name is [your name], and I’m the new [your role] at [company name]. I recently started working here, and I’m going through the process of introducing myself personally to all my new colleagues and clients.
I’ve recently moved to the city with my family, and we’re having a great time adjusting to our new environment. I like to take my kids to the park, cook, ride my bike, and read when I’m not in the office. Before [new company name], I worked as [former role] for X years at [former company].
I’d love to get to know you better as well. Feel free to contact me to schedule a Zoom call to chat more about your goals and how I can help you reach them.
Take care and chat soon,
4 opening lines that never fail
An opening line should state who you are and why you’re communicating. Try to keep it simple for your first interaction rather than worrying about humor or flair — save that for the rest of the email.
Here are four ideas for your opening line:
I wanted to introduce myself…
I hope you’re doing well…
Let me introduce myself…
My name is [your name]…
4 subject lines that never fail
The subject line is likely the first thing a recipient sees. It should identify the purpose of your email and spark some curiosity in just a few words.
Here are four possible subject lines to include in your introduction email:
Let’s get started!
Meeting my new team
A bit about myself
[Your name] virtual meet and greet
Close your email like a pro
You’ve written a friendly greeting and an exciting introduction to your new team, and now it’s time to end the email. There are numerous ways to close a correspondence, depending on your tone and whether you’re open to chatting more.
Write a closing line that matches the rest of the email and lets coworkers know you’re looking forward to future communication. Here are a few examples:
Sincerely. A tried and true sign-off, “sincerely” is a more formal option, and it’s a good choice if you’re emailing superiors.
Best regards. This is a simple and professional farewell that maintains a business-like tone while wishing your coworkers the best.
Best. Clear and to-the-point, this shortening of “Best regards” is more informal and suits work environments with a relaxed culture.
Keep in touch. Coworkers may have follow-up questions about the content of your email, especially if you’ve let them know you’re open to chatting. “Keep in touch” opens the door.
Thank you all. Thanking your new employer and new coworkers sets the tone for a friendly and positive experience. Communicate your gratitude not only for the job but for future collaboration.
Your next move
Starting a new job is scary, but with the right foresight and preparation, it doesn’t have to be. An intro to new team email is a great jumping-off point to help you network within your new workplace and start off strong.
You’ll find your workplace more comfortable, and your onboarding process will be more straightforward if you trust and connect with your colleagues.
Next time you have an introduction email to write, approach it with a positive attitude and a friendly subject line. Don’t forget to always be yourself. Your new company hired you for a reason, so be confident.